No one wants to sit on a boring conference call, especially when there is other work to do. Yet it’s become standard practice to send blanket one-hour meeting invites to as many as 10 people, even when only five are relevant to the agenda. You don’t need everyone on a conference call from start to finish. If you create an agenda and know which topics will be discussed when, you can stagger invitations. For example, if the marketing budget won’t be covered until the last half hour of an FY planning meeting, invite the marketing team to that 30-minute portion only. Aside from making the call more efficient, it gives valuable time back to your employees. Stop worrying that they’ll feel left out if they’re not invited to join every call. Let them know that you’ll share relevant information in a recap email.
Adapted from “
4 Ways to Make Conference Calls Less Terrible” by Rob Bellmar.
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